Objective of the programme:

To provide administrative and operational support to the VDI programme in the implementation of cVDPV1 outbreak response activities, including coordination, financial and logistical processes, and the timely transfer of funds and resources to support the successful implementation of the 2026 sub-national bOPV Supplementary Immunization Activity (SIA).

Summary of assigned duties:

Under the overall supervision of the WHO Lao PDR DPC-VDI Team Leader with guidance from the country office team, the incumbent will:

• Assist DPC-VDI Unit to continuously manage cVDPV outbreak response Workplan monitoring and reporting of funding, planning and budgeting of activities; support MOH on all aspects of programme management, especially for financial support mechanisms such as DFCs and procurement; to assist on review funding proposals and budgets from MOH and ensure that they align with WHO financial rules and protocols, i.e., direct financial cooperation (DFCs), procurement and logistics.
• Assist DPC-VDI Unit to monitor and follow up with MOH to ensure timelines of submission of DFC reports and no-cost extension of DFCs.
• Maintain the filing, dissemination and archiving of project technical documents and correspondence (soft/hard copies and databases if applicable).
• Supporting logistics and planning of missions and field trips by unit staff, special events, meetings, travel arrangement for unit staff non-staff including preparation on travel request/claim submission.
• Support for recruitment of non-staff contracts; including compiling documents, communication with candidates, and coordination of achievement reports and staff health insurance.
• Logistics arrangements for meetings, preparation of contracts and transportation.
• Train and support non-staff with submission of documents via the e-workflow system.
• Provide other support to the DPC-VDI unit as required and as per instructions from the unit team lead and the unit administration officer, or as required by WHO CO related to DPC-VDI.

Qualifications and Experience:

Education:

• Bachelor’s degree in business administration or related area. A background in project management will be preferred.

Experience:

• Essential: Minimum of 2 years of working experience in administration, operations or programme management field.
• Desirable: Experience with international organizations is an advantage.

Knowledge & skills:

• Programme management and administration skills;
• Experience in convening working meetings, drafting and sending invitations, preparing meeting logistics including for venue and breaks;
• Networking capability, interpersonal skills, and strong ability to promote teamwork;
• Ability to take initiative to move complex processes forward to achieve results;
• Ability to work harmoniously as a member of a team;
• Capable to adapt to diverse educational and cultural backgrounds;
• High degree of integrity, discretion, and personal conduct.

Language:

• Fluent in Lao and have a high degree of competency in reading, written and spoken English.

How to Apply:

Interested and qualified candidates are invited to submit their applications by email to wplaohr@who.int with email subject “DPC-VDI Program Admin Support for Polio Outbreak Response– [Your Name]”, with the following documents/information:

1. Curriculum vitae in English language.
2. Cover letter.