{"id":19912,"date":"2026-06-30T09:04:43","date_gmt":"2026-06-30T09:04:43","guid":{"rendered":"https:\/\/jobsnocap.com\/?post_type=job&#038;p=19912"},"modified":"2026-06-30T09:04:43","modified_gmt":"2026-06-30T09:04:43","slug":"national-administrative-and-logistics-assistant-vientiane-lao-pdr","status":"publish","type":"job","link":"https:\/\/jobsnocap.com\/lo\/job\/national-administrative-and-logistics-assistant-vientiane-lao-pdr\/","title":{"rendered":"National Administrative and Logistics Assistant, Vientiane, Lao PDR"},"content":{"rendered":"<div class=\"pvc_clear\"><\/div>\n<p id=\"pvc_stats_19912\" class=\"pvc_stats total_only\" data-element-id=\"19912\" style=\"\"><i class=\"pvc-stats-icon medium\" aria-hidden=\"true\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" version=\"1.0\" viewbox=\"0 0 502 315\" preserveaspectratio=\"xMidYMid meet\"><g transform=\"translate(0,332) scale(0.1,-0.1)\" fill=\"\" stroke=\"none\"><path d=\"M2394 3279 l-29 -30 -3 -207 c-2 -182 0 -211 15 -242 39 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class=\"contentlinepanel\" title=\"\"><span id=\"requisitionDescriptionInterface.reqTitleLinkAction.row1\" class=\"titlepage\" title=\"\">National Administrative and Logistics Assistant<\/span><span class=\"blockpanel\"><span class=\"\">\u00a0<\/span><\/span><\/div>\n<div id=\"requisitionDescriptionInterface.ID1363.row1\" class=\"contentlinepanel\" title=\"\">\n<h2 class=\"no-change-header-inline\"><span id=\"requisitionDescriptionInterface.ID1379.row1\" class=\"subtitle\" title=\"\">Job Posting<\/span><\/h2>\n<p><span id=\"requisitionDescriptionInterface.ID1396.row1\" class=\"subtitle\" title=\"\">:<\/span><span class=\"inline\">\u00a0<\/span><span id=\"requisitionDescriptionInterface.reqPostingDate.row1\" class=\"text\" title=\"\">29\/Jun\/2026<\/span><\/div>\n<div id=\"requisitionDescriptionInterface.ID1415.row1\" class=\"contentlinepanel\" title=\"\">\n<h2 class=\"no-change-header-inline\"><span id=\"requisitionDescriptionInterface.ID1431.row1\" class=\"subtitle\" title=\"\">Closure Date<\/span><\/h2>\n<p><span id=\"requisitionDescriptionInterface.ID1448.row1\" class=\"subtitle\" title=\"\">:<\/span><span class=\"inline\">\u00a0<\/span><span id=\"requisitionDescriptionInterface.reqUnpostingDate.row1\" class=\"text\" title=\"\">17\/Jul\/2026, 4:59:00 AM<\/span><\/div>\n<div id=\"requisitionDescriptionInterface.ID1467.row1\" class=\"contentlinepanel\" title=\"\"><span id=\"requisitionDescriptionInterface.ID1473.row1\" class=\"subtitle\" title=\"\">Organizational Unit<\/span><span id=\"requisitionDescriptionInterface.ID1490.row1\" class=\"subtitle\" title=\"\">:<\/span><span class=\"inline\">\u00a0<\/span><span id=\"requisitionDescriptionInterface.ID1500.row1\" class=\"text\" title=\"\">FALAO &#8211; FAO Representation in the Lao People&#8217;s Democratic Republic<\/span><\/div>\n<div id=\"requisitionDescriptionInterface.ID1509.row1\" class=\"contentlinepanel\" title=\"\">\n<h2 class=\"no-change-header-inline\"><span id=\"requisitionDescriptionInterface.ID1525.row1\" class=\"subtitle\" title=\"\">Job Type<\/span><\/h2>\n<p><span id=\"requisitionDescriptionInterface.ID1542.row1\" class=\"subtitle\" title=\"\">:<\/span><span class=\"inline\">\u00a0<\/span><span id=\"requisitionDescriptionInterface.ID1552.row1\" class=\"text\" title=\"\">Non-staff opportunities<\/span><\/div>\n<div id=\"requisitionDescriptionInterface.ID1559.row1\" class=\"contentlinepanel\" title=\"\"><span id=\"requisitionDescriptionInterface.ID1565.row1\" class=\"subtitle\" title=\"\">Type of Requisition<\/span><span id=\"requisitionDescriptionInterface.ID1582.row1\" class=\"subtitle\" title=\"\">:<\/span><span class=\"inline\">\u00a0<\/span><span id=\"requisitionDescriptionInterface.ID1592.row1\" class=\"text\" title=\"\">NPP (National Project Personnel)<\/span><\/div>\n<div id=\"requisitionDescriptionInterface.ID1601.row1\" class=\"contentlinepanel\" title=\"\"><span id=\"requisitionDescriptionInterface.ID1607.row1\" class=\"subtitle\" title=\"\">Grade Level<\/span><span id=\"requisitionDescriptionInterface.ID1624.row1\" class=\"subtitle\" title=\"\">:<\/span><span class=\"inline\">\u00a0<\/span><span id=\"requisitionDescriptionInterface.ID1634.row1\" class=\"text\" title=\"\">N\/A<\/span><\/div>\n<div id=\"requisitionDescriptionInterface.ID1643.row1\" class=\"contentlinepanel\" title=\"\">\n<h2 class=\"no-change-header-inline\"><span id=\"requisitionDescriptionInterface.ID1659.row1\" class=\"subtitle\" title=\"\">Primary Location<\/span><\/h2>\n<p><span id=\"requisitionDescriptionInterface.ID1676.row1\" class=\"subtitle\" title=\"\">:<\/span><span class=\"inline\">\u00a0<\/span><span id=\"requisitionDescriptionInterface.ID1686.row1\" class=\"text\" title=\"\">Lao People&#8217;s Democratic Republic-Vientiane<\/span><\/div>\n<div id=\"requisitionDescriptionInterface.ID1693.row1\" class=\"contentlinepanel\" title=\"\"><span id=\"requisitionDescriptionInterface.ID1699.row1\" class=\"subtitle\" title=\"\">Duration<\/span><span id=\"requisitionDescriptionInterface.ID1716.row1\" class=\"subtitle\" title=\"\">:<\/span><span class=\"inline\">\u00a0<\/span><span id=\"requisitionDescriptionInterface.ID1726.row1\" class=\"text\" title=\"\">06 months with possibility of renewal<\/span><\/div>\n<div id=\"requisitionDescriptionInterface.ID1735.row1\" class=\"contentlinepanel\" title=\"\"><span id=\"requisitionDescriptionInterface.ID1741.row1\" class=\"subtitle\" title=\"\">Post Number<\/span><span id=\"requisitionDescriptionInterface.ID1758.row1\" class=\"subtitle\" title=\"\">:<\/span><span class=\"inline\">\u00a0<\/span><span id=\"requisitionDescriptionInterface.ID1768.row1\" class=\"text\" title=\"\">N\/A<\/span><\/div>\n<div id=\"requisitionDescriptionInterface.ID1819.row1\" class=\"contentlinepanel\" title=\"\">\n<p>IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device<\/p>\n<ul>\n<li>FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture<\/li>\n<li>Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply<\/li>\n<li>Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO&#8217;s values<\/li>\n<li>FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination<\/li>\n<li>All selected candidates will undergo rigorous reference and background checks<\/li>\n<li>All applications will be treated with the strictest confidentiality<\/li>\n<\/ul>\n<p><i>FAO\u2019s commitment to environmental sustainability is integral to our strategic objectives and operations.<\/i><\/p>\n<p><span class=\"blockpanel\"><span class=\"\">\u00a0<\/span><\/span><\/p>\n<div>\n<p><strong>Organizational Setting<\/strong><\/p>\n<p>The main aim of FAO Country Offices, headed by an FAO Representative, is to assist governments to develop policies, programmes, and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner. FAO participates in the development and implementation of field projects in the sectors of food security, agriculture, and rural development. This requires the integration within the broader framework of sustainable food and agriculture that aims at increasing production and productivity, addressing climate change, and managing natural resources; and enhance rural livelihoods.<\/p>\n<p>FAO in Lao PDR is dedicated to working with the government in preventing and controlling emerging infectious and zoonotic diseases by working closely with national stakeholders in the animal production and health sector.<\/p>\n<p><strong>Reporting Lines<\/strong><\/p>\n<p>The National Administrative and Logistics Assistant reports directly to the AHP Country Team Leader, Lao PDR, under the operational guidance of the Operations Officer and the overall administrative and functional guidance of the FAO Representative in Lao PDR. The incumbent will closely collaborate with project staff as well as with government counterparts at national and provincial level and other implementing partners and stakeholders.<\/p>\n<p>He\/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.<\/p>\n<p><strong>Technical Focus<\/strong><\/p>\n<p>The National Administrative and Logistics Assistant will provide administrative, logistical, operational, and office support services to facilitate effective implementation of FAO programme and project activities in compliance with FAO administrative, financial, procurement, and operational procedures.<\/p>\n<p><strong>Tasks and responsibilities<\/strong><\/p>\n<p>\u2022\u00a0\u00a0\u00a0\u00a0Provide administrative and clerical support for programme and project implementation.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Draft, type, format, and file correspondence, letters, reports, meeting minutes, and other official documents.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Maintain proper filing systems, both electronic and hard copy, ensuring accurate documentation and confidentiality.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Receive, screen, and route incoming correspondence, telephone calls, and visitors appropriately.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Support photocopying, scanning, printing, binding, and distribution of documents and materials.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Monitor office supply inventory and coordinate replenishment of stationery and office consumables.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Assist in maintaining office facilities, meeting rooms, and office equipment in good working conditions.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Coordinate incoming and outgoing mail, courier services, and document dispatch.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Assist in ensuring a clean, organized, and functional office environment.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Coordinate logistical arrangements for meetings, workshops, trainings, conferences, and field missions.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Arrange travel authorizations, flight bookings, accommodation, transportation, visas, and related logistics for staff, consultants, and participants.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Create vendors, Travel Authorizations (TAs), and Travel Expense Claims (TECs) in the FAO Global Resource Management System (GRMS).<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Compile and verify supporting documents for payments, travel claims, workshop expenses, and liquidation of advances in compliance with FAO rules and procedures.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Coordinate workshop venues, catering services, interpretation services, and meeting facilities.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Prepare and distribute workshop materials, agendas, attendance sheets, and meeting packages.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Support field missions and operational activities, including transportation and logistics coordination.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Coordinate vehicle requests, drivers\u2019 schedules, and transportation arrangements for official activities.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Liaise with hotels, transport providers, suppliers, and other service providers to support operational activities.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Support inventory management, asset tracking, and maintenance records for office and project equipment.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Prepare procurement requests, requests for quotations, bid documentation, and vendor communications.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Support collection and verification of supporting documents for procurement and payment processing.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Assist in preparing operational and activity-related payment documentation.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Maintain procurement and financial records and ensure proper filing of supporting documents.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Assist in compiling administrative and operational cost estimates for meetings, workshops, travel, and logistical activities as required.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Liaise with government counterparts, project partners, service providers, and stakeholders on administrative and logistics matters.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Coordinate internal communication and administrative follow-up related to programme implementation.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Support scheduling of meetings, appointments, and project activities.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Provide administrative and logistical support during official meetings, workshops, training sessions, and events.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Support communication and coordination between project teams and operational units.<\/p>\n<p>&nbsp;<\/p>\n<p><strong>CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING<\/strong><\/p>\n<p><strong>Minimum Requirements \u00a0<\/strong><\/p>\n<p>\u2022\u00a0\u00a0\u00a0\u00a0University Degree in Administration, Finance, Accounting, Economics, or related field.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Minimum of 2 years of experience in general project\/office administrative, operations activities related to procurement, and financial support.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Working knowledge in English and Laos.<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0National of Lao PDR.<\/p>\n<p><strong>FAO Core Competencies<\/strong><\/p>\n<p>\u2022\u00a0\u00a0\u00a0\u00a0Results Focus<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Teamwork<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Communication<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Building Effective Relationships<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Knowledge Sharing and Continuous Improvement<\/p>\n<p><strong>Technical\/Functional Skills<\/strong><\/p>\n<p>\u2022\u00a0\u00a0\u00a0\u00a0Computer literacy: proficient in Microsoft Office Word and Excel applications<br \/>\n\u2022\u00a0\u00a0\u00a0\u00a0Extent and relevance of experience in project implementation and administration support in UN agencies would be an asset.<br \/>\n<strong>ADDITIONAL INFORMATION<\/strong><\/p>\n<\/div>\n<ul>\n<li>FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)<\/li>\n<li>Applications received after the closing date will not be accepted<\/li>\n<li>Please note that FAO only considers higher educational qualifications obtained from an institution accredited\/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) \/ United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at\u00a0<a href=\"https:\/\/www.whed.net\/home.php\">http:\/\/www.whed.net\/\u00a0<\/a><\/li>\n<li>For additional employment opportunities visit the FAO employment website: http:\/\/www.fao.org\/employment\/home\/en\/<\/li>\n<li>\u00a0Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.<\/li>\n<\/ul>\n<p><span class=\"blockpanel\"><span class=\"\">\u00a0<\/span><\/span><i>FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.\u00a0<\/i><\/p>\n<p>&nbsp;<\/p>\n<div><\/div>\n<p>&nbsp;<\/p>\n<p><span class=\"blockpanel\"><span class=\"\">\u00a0<\/span><\/span><\/p>\n<p class=\"readOnlyFrame\" align=\"left\"><strong>HOW TO APPLY<\/strong><\/p>\n<p>\u2022\u00a0To apply, visit the recruitment website at\u00a0<a href=\"https:\/\/jobs.fao.org\/careersection\/fao_external\/jobsearch.ftl?lang=en\">Jobs at FAO<\/a>\u00a0and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills<br \/>\n\u2022\u00a0Candidates are requested to attach a letter of motivation to the online profile<br \/>\n\u2022\u00a0Once your profile is completed, please apply, and submit your application<\/p>\n<p>\u2022\u00a0Please note that FAO only considers higher educational qualifications obtained from an institution accredited\/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) \/ United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at\u00a0<a title=\"https:\/\/www.whed.net\/home.php\" href=\"https:\/\/www.whed.net\/home.php\"><u>http:\/\/www.whed.net\/<\/u><\/a>.\u00a0These qualifications\u00a0should be in alignment with the\u00a0<a title=\"https:\/\/isced.uis.unesco.org\/data-mapping\/\" href=\"https:\/\/isced.uis.unesco.org\/data-mapping\/\"><u>International Standard Classification of Education (ISCED) mappings<\/u><\/a>.<br \/>\n\u2022\u00a0Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications<br \/>\n\u2022\u00a0Incomplete applications will not be considered<br \/>\n\u2022\u00a0Personal information provided on your application may be shared within FAO and with other companies acting on FAO\u2019s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application<br \/>\n\u2022\u00a0Only applications received through the FAO recruitment portal will be considered<br \/>\n\u2022\u00a0Your application will be screened based on the information provided in your online profile<br \/>\n\u2022\u00a0\u00a0We encourage applicants to submit the application well before the deadline date.<\/p>\n<p>If you need help or have queries, please create a one-time registration with FAO\u2019s client support team for further assistance:\u00a0<a href=\"https:\/\/fao.service-now.com\/csp\"><span lang=\"EN-GB\"><strong>https:\/\/fao.service-now.com\/csp<\/strong><\/span><\/a><\/p>\n<p><strong>FAO IS A NON-SMOKING ENVIRONMENT<\/strong><\/p>\n<\/div>","protected":false},"author":6,"featured_media":8086,"template":"","meta":{"_acf_changed":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center 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