{"id":22400,"date":"2026-11-11T01:19:00","date_gmt":"2026-11-11T01:19:00","guid":{"rendered":"https:\/\/jobsnocap.com\/?post_type=job&p=22400"},"modified":"2026-11-11T01:19:00","modified_gmt":"2026-11-11T01:19:00","slug":"finance-admin-and-hr-manager","status":"publish","type":"job","link":"https:\/\/jobsnocap.com\/lo\/job\/finance-admin-and-hr-manager\/","title":{"rendered":"Finance, Admin and HR Manager"},"content":{"rendered":"
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JOB DESCRIPTION<\/strong><\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Job title<\/strong><\/td>\nFinance, Admin, and HR Manager<\/strong><\/td>\nOffice<\/strong><\/td>\nVientiane, Laos <\/strong><\/td>\n<\/tr>\n
Type of employment<\/strong><\/td>\nOne year (renewable)<\/p>\n

 <\/td>\n

Department<\/strong><\/td>\nFinance, HR & Admin department<\/td>\n<\/tr>\n
Reports to <\/strong><\/td>\nCountry Director<\/p>\n

 <\/td>\n

Functional reports to<\/strong><\/td>\nDirector of Finance & Administration Southeast Asia<\/td>\n<\/tr>\n
Career Band<\/strong><\/td>\nProfessional staff<\/td>\nGrade<\/strong><\/td>\nD2<\/td>\n<\/tr>\n
Background<\/strong><\/td>\nAide et Action (AEA) to become Action Education, an international association for development through education, has been ensuring access to quality education for the most vulnerable and marginalized populations, especially children, girls, and women, so that they can all control their own development and contribute to a more peaceful and sustainable world.<\/p>\n

 <\/p>\n

We promote lifelong learning because access to quality education helps to fight poverty and disease, limit climate change, and build peace in a sustainable world. We focus on early childhood care and education, access to and quality of education at primary and secondary levels, as well as vocational training and social inclusion.<\/p>\n

Based on the values of dignity, inclusion, and integrity, as well as on the principles of transparency, accountability, and solidarity, we are running 91 projects in 20 countries in Africa, Asia, and Europe\u2014including France\u2014for more than 1.5 million people.<\/p>\n

 <\/p>\n

Action Education Laos is a dynamic and impactful organization committed to advancing education initiatives in Laos. Our mission is to empower individuals through quality education, fostering positive change in communities. We are seeking a highly motivated and skilled finance manager to join our team and contribute to our mission-driven work.<\/p>\n

 <\/td>\n<\/tr>\n

Position Overview<\/strong><\/td>\nThis position is integral to managing and contributing to the country’s annual operational planning and the achievement of annual objectives through the efficient allocation of resources.<\/p>\n

The incumbent will oversee all finance, admin, and HR responsibilities during the contract period. The primary focus will be on producing financial reports for partner members, developing and monitoring partnership management, and ensuring the effective and efficient utilization of program funds while maintaining accountability to donors. Additionally, the finance manager will play a key role in handling HR and admin matters to support the overall success of Action Education Laos.<\/td>\n<\/tr>\n

Core Accountabilities<\/strong><\/td>\n<\/tr>\n
Principle duties and responsibilities<\/strong><\/p>\n

Financial Management:<\/strong><\/p>\n

\u25cf\u00a0\u00a0\u00a0 Role model in achieving a high standard in the policies and procedures, local laws, regulations, values, and leadership;<\/p>\n

\u25cf\u00a0\u00a0\u00a0 Oversee all financial activities, ensuring accuracy, compliance, and transparency.<\/p>\n

\u25cf\u00a0\u00a0\u00a0 Enforce and implement financial policies, procedures, and internal controls.<\/p>\n

\u25cf\u00a0\u00a0\u00a0 Oversee and lead annual budgeting and planning process in conjunction with the Country Director; administer and review all financial plans and budgets; monitor progress and changes; and keep the leadership team abreast of the organization\u2019s financial status.<\/p>\n

\u25cf\u00a0\u00a0\u00a0 Monthly and quarterly review of all financial plans and conducting budget burn rate analysis to identify, explain, and correct variances as appropriate.<\/p>\n

\u25cf\u00a0\u00a0\u00a0 Prepare monthly\/quarterly\/annual budgets versus actual reports with the program team, identifying bottlenecks and proposing solutions.<\/p>\n

\u25cf\u00a0\u00a0\u00a0 Manage cash flow, financial transactions, and banking relationships.<\/p>\n

\u25cf\u00a0\u00a0\u00a0 Conduct monthly close of accounting, financial data checking, and bank reconciliation;<\/p>\n

\u25cf Work closely with the project teams and partners in Laos to develop periodic budget planning that is relevant to the program activities.<\/p>\n

\u25cf\u00a0\u00a0\u00a0 Closely monitor all financial activities and budget spending, and keep the program manager informed of situations with potential negative impacts on internal controls or financial management performance.<\/p>\n

\u25cf\u00a0\u00a0\u00a0 Ensure adherence to donor compliance by all program members, maintaining accurate and timely financial records in accordance with international accounting standards and donors’ regulations.<\/p>\n

\u25cf\u00a0\u00a0\u00a0 Develop financial reports and transactions provided by partners and project stakeholders, ensuring timely submission and providing feedback to partners as required in collaboration with the Finance team across interconnected countries in the program.<\/p>\n

\u25cf\u00a0\u00a0\u00a0 Support program expenditure verification audits and provide technical financial input to internal audits within the program.<\/p>\n

\u25cf\u00a0\u00a0\u00a0 Coordinate with external auditors for annual audits.<\/p>\n

 <\/p>\n

Human Resources:<\/strong><\/p>\n

\u25cf\u00a0\u00a0\u00a0 Recruit, hire, and manage staff, including recording leave requests and handling other HR matters.<\/p>\n

\u25cf\u00a0\u00a0\u00a0 Handle HR functions, including recruitment, onboarding, performance management, and employee relations.<\/p>\n

\u25cf\u00a0\u00a0\u00a0 Administer payroll and benefits, ensuring timely and accurate processing.<\/p>\n

\u25cf\u00a0\u00a0\u00a0 Maintain personnel records and ensure compliance with labor laws and regulations.<\/p>\n

\u25cf\u00a0\u00a0\u00a0 Collaborate with the program team to ensure effective integration of HR functions with program objectives.<\/p>\n

 <\/p>\n

Administration<\/strong><\/p>\n

\u25cf\u00a0\u00a0\u00a0 Manage the day-to-day activities of all administrative personnel in support of program objectives.<\/p>\n

\u25cf\u00a0\u00a0\u00a0 Supervise administrative functions, including office operations, facilities, and logistics.<\/p>\n

\u25cf\u00a0\u00a0\u00a0 Streamline administrative processes for efficiency and cost-effectiveness.<\/p>\n

\u25cf\u00a0\u00a0\u00a0 Procure and manage office supplies, equipment, and service contracts.<\/p>\n

\u25cf\u00a0\u00a0\u00a0 Review purchase requests and oversee the procurement of necessary goods and services.<\/p>\n

\u25cf\u00a0\u00a0\u00a0 Streamline administrative processes for efficiency and cost-effectiveness.<\/p>\n

\u25cf\u00a0\u00a0\u00a0 Undertake other related duties as reasonably assigned by the country director.<\/p>\n

\u00a0<\/strong><\/p>\n

Team Collaboration:<\/strong><\/p>\n

\u25cf Collaborate with other departments to provide financial insights and support decision-making.<\/p>\n

\u25cf Work closely with program managers to align financial resources with organizational goals.<\/p>\n

\u25cf Provide leadership and guidance to finance, HR, admin, and other team members.<\/p>\n

\u25cf Support the program expenditures verification audits and provide technical financial input to internal audits within the program.<\/p>\n

\u25cf Undertake other related duties as may reasonably be assigned by the country director.<\/p>\n

\u00a0<\/strong><\/p>\n

Team Contribution <\/strong><\/p>\n

\u25cf\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Constructively contributes and collaborates with all colleagues to achieve the organizational goals;<\/p>\n

\u25cf\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Delivers high-quality work that provides a conducive environment to our operating environment;<\/p>\n

\u25cf\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Provide financial management and operational advice and support to the CDs and the team, including participating in monthly staff meetings, etc.<\/p>\n

\u25cf\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Comply with all legislation and the organization\u2019s policies and procedures.<\/p>\n

Values and Behavior <\/strong><\/p>\n

\u25cfPromote and be a role model to support organizational culture, growth, performance, and image;<\/p>\n

\u25cf Actively supports the organization’s’s commitment to the principles of diversity, inclusion, and Equal Employment Opportunity (EEO);<\/p>\n

\u25cf Actively demonstrates the organizational values and principles:<\/p>\n

\u25aa\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Dignity<\/strong><\/p>\n

\u25aa\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Inclusion<\/strong><\/p>\n

\u25aa\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Integrity<\/strong><\/p>\n

\u25aa\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Solidarity<\/strong><\/p>\n

\u25aa\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Transparency and Accountability <\/strong><\/td>\n<\/tr>\n

Criteria<\/strong><\/td>\n<\/tr>\n
Qualification<\/strong><\/p>\n

\u00a0<\/strong><\/td>\n

\u25cf A minimum requirement is a bachelor’s degree and\/or professional qualification in accounting, finance, business studies, auditing, economics, or a related field. Master’s degree or professional certification (e.g., CPA) is a plus.<\/p>\n

\u25cf Broad knowledge of key donors, including AFD, the European Union\u2026 etc.<\/p>\n

 <\/td>\n<\/tr>\n

Experiences and Skills<\/strong><\/td>\n\u25cf At least 7 years of relevant experience in the NGO sector in managing the program and administration funded by AFD, the European Union, or international donors, and\/or other bilateral\/multilateral donor funding, private corporate, and private foundations.<\/p>\n

\u25cf Proven experience as a finance manager or in a similar role, preferably in the nonprofit sector.<\/p>\n

\u25cf\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Strong financial acumen with a solid understanding of accounting principles and financial analysis.<\/p>\n

\u25cf\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Excellent knowledge of HR practices, payroll processing, and labor laws.<\/p>\n

\u25cf\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Experience in managing administrative functions and implementing efficient processes.<\/p>\n

\u25cf Proficient in accounting software (ERP5) and Microsoft Office Suite.<\/p>\n

\u25cf\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Exceptional interpersonal and communication skills.<\/p>\n

\u25cf\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ability to work independently, prioritize tasks, and meet deadlines.<\/td>\n<\/tr>\n

Core Competencies <\/strong><\/p>\n

\u00a0<\/strong><\/td>\n

Possess intermediate level in the following core competency:<\/strong><\/p>\n

\u25cf Working with People<\/strong>: Shows respect for the views and contributions of other team members; shows empathy; listens, supports, and cares for others; consults others and shares information and expertise with them; builds team spirit and reconciles conflict; and adapts to the team and fits in well.<\/p>\n

\u25cf Drive for Results<\/strong>: Sets high standards for quality of work in the project work plan; monitors and maintains quality of work; works in a systematic, methodical, and orderly way; consistently achieves project goals; focuses on the needs and satisfaction of internal and external stakeholders; accepts and tackles demanding goals with enthusiasm.<\/p>\n

\u25cf Child Projection:<\/strong> Perform the highest standard to ensure child safeguarding in accordance with our Child Projection Policy.<\/td>\n<\/tr>\n

\u00a0<\/strong><\/p>\n

Others<\/strong><\/td>\n

\u25cf An energetic self-starter with the resilience, pace, interpersonal flexibility, and comfort with ambiguity to succeed within the evolving and sometimes demanding culture;<\/p>\n

\u25cf\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ability to be flexible in the face of changing priorities.<\/p>\n

\u25cf A management style that is outcome-oriented, flexible, and respects the capabilities and independence of staff, while providing them with a clear sense of direction.<\/p>\n

\u25cf\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Prior success working closely with and building relationships with staff, partnerships, and institutional donors.<\/p>\n

\u25cf\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Prior success working closely and building relationships with diverse groups of people.<\/p>\n

\u25cf Ability to travel locally, regionally, and internationally;<\/p>\n

 <\/p>\n

Desirable additional skill:<\/strong><\/p>\n

\u25cf Bi-lingual: English and French languages<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

\u00a0<\/u><\/strong><\/p>\n

How To Apply:<\/strong><\/p>\n

Interested candidates should email their CV and a cover letter outlining their suitability for the role to chindavanh.vongvilay@action-education.org<\/a> \/souvanna.phengnaly@action-education.org<\/a> with the subject line: Finance, Admin, and HR Manager (D2 Level)\/.<\/p>\n

Application Deadline: 05 December 2026 (applications reviewed until position filled).<\/strong><\/p>\n

Action Education is an equal opportunity employer committed to diversity and inclusion. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Please note that only shortlisted candidates will be contacted for further consideration.<\/p>","protected":false},"author":121,"featured_media":11625,"template":"","meta":{"_acf_changed":false,"_monsterinsights_skip_tracking":false,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"_members_access_role":[],"_members_access_error":""},"job_type":[32,94],"location":[49],"job_function":[27,37],"expiration":[],"tags":[],"class_list":["post-22400","job","type-job","status-publish","has-post-thumbnail","hentry","job_type-full-time","job_type-ingo-cso","location-vientiane_capital","job_function-accounting","job_function-administration"],"acf":[],"a3_pvc":{"activated":true,"total_views":125,"today_views":125},"_links":{"self":[{"href":"https:\/\/jobsnocap.com\/lo\/wp-json\/wp\/v2\/job\/22400","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobsnocap.com\/lo\/wp-json\/wp\/v2\/job"}],"about":[{"href":"https:\/\/jobsnocap.com\/lo\/wp-json\/wp\/v2\/types\/job"}],"author":[{"embeddable":true,"href":"https:\/\/jobsnocap.com\/lo\/wp-json\/wp\/v2\/users\/121"}],"version-history":[{"count":2,"href":"https:\/\/jobsnocap.com\/lo\/wp-json\/wp\/v2\/job\/22400\/revisions"}],"predecessor-version":[{"id":22402,"href":"https:\/\/jobsnocap.com\/lo\/wp-json\/wp\/v2\/job\/22400\/revisions\/22402"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/jobsnocap.com\/lo\/wp-json\/wp\/v2\/media\/11625"}],"wp:attachment":[{"href":"https:\/\/jobsnocap.com\/lo\/wp-json\/wp\/v2\/media?parent=22400"}],"wp:term":[{"taxonomy":"job_type","embeddable":true,"href":"https:\/\/jobsnocap.com\/lo\/wp-json\/wp\/v2\/job_type?post=22400"},{"taxonomy":"location","embeddable":true,"href":"https:\/\/jobsnocap.com\/lo\/wp-json\/wp\/v2\/location?post=22400"},{"taxonomy":"job_function","embeddable":true,"href":"https:\/\/jobsnocap.com\/lo\/wp-json\/wp\/v2\/job_function?post=22400"},{"taxonomy":"expiration","embeddable":true,"href":"https:\/\/jobsnocap.com\/lo\/wp-json\/wp\/v2\/expiration?post=22400"},{"taxonomy":"tags","embeddable":true,"href":"https:\/\/jobsnocap.com\/lo\/wp-json\/wp\/v2\/tags?post=22400"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}