Meeting notetaking, report writing and documentation Services

This proposal outlines comprehensive documentation services for three key events: the TARASA25 pre-event (November 24), the TARASA25 main conference (November 25-27), and the ASSET final regional workshop (November 28).

1. Primary Deliverables

• 10-15 Pages of written report entirely in English, covering all sessions including parallel sessions, discussions, remarks, etc. All raw notes from presentations, panel group discussions, and Q&A sessions will be provided separately or included in the report.

2. Detailed Service Components

• Attendance the workshop/event/meeting
• Thorough note-taking during all presentations, panel group discussions, and Q&A sessions for each event.
• Video and audio recording of each session.
• Synthesizing the main presentations, discussions, and conclusions into a report

3. TECHNICAL APPROACH

• Real-time Note Taking, backed up by video recording: Comprehensive session documentation capturing key speaker points, discussions, and audience interactions.
• Structured Reporting: Organized documentation following the agenda structure of each event or the client’s preferred format.
• Synthesis: Developing concise yet comprehensive syntheses of the main presentations, discussions, and conclusions for the report.

4. Consultant’s qualifications aligned with the requirements

• Strong command of English with extensive experience in producing high-quality reports.
• Significant experience working with multi-national stakeholders—including government agencies, CSOs, INGOs, and private sector—ensuring sensitivity and accurate representation of diverse perspectives.

5. TIMELINE

Timeline Flexibility: This represents a proposed timeline that can be adjusted to meet the client’s specific needs and scheduling requirements. Final delivery dates may be extended if client review periods require additional time.

6. BUDGET

Payment Terms: Post-service payment. The payment will be made once, after deliverables are received and approved by the client. An invoice will be submitted upon completion and approval of all three final reports.