Job Purpose:  

 

The Provincial Logistics Assistant (PLA) supports MAG’s daily operations by managing the receipt, issuance, and tracking of all consumables and store items, ensuring accurate documentation and timely reporting of discrepancies, as well as supporting asset and equipment management at the MAG Xiengkhouang office. The PLA maintains clean, organized, and secure stores, assists with transferring supplies between bases and field sites, supports simple procurement tasks and leases duties within the province.

The role requires an organized and adaptable person who can support operational teams at the start and end of each work period, including early starts when needed. The PLA reports to the Provincial Logistics Coordinator (PLC) and submits monthly reports to the Vientiane Logistics team.

 

Responsibilities:

General

• Understand and applypolicies relevant to the job including but not limited tofinance policies, inventory managementproceduresand lease management procedures.
• Hold weeklymeetingwith line manager to update on status of inventory management, lease management in the base, as well as any other topic requiring attention and monitoring.
• Provide ontime support to other departments upon request within the remit of this job description.
• Work duringMAGoperational cycle which consists of approximately 20 days of work followed by 10 days of rest (actual numbers may vary from month to month).

 

Stores management (key focus) 

Stock receipt

 

• Record andmonitorall movements of stock that come in and out of the province. Ensuring that stock cards and records are updateddaily, thatminimum stock levels aremaintained.
• Be in charge ofreceiving and inspecting all materials, store consumables from thesuppliersor received from other bases, with the support of the PLC whenrequired.
• Check items received against purchase orders and completing GRN’s to ensure that items ordered are received to the correct specifications and in the correct quantity. 
• Report discrepancies in quality and quantity within 24 hours ofidentifyingissues.

Stock issuance 

• Review stores requests for accuracy, verifying requests and picking items ready for dispatch to the field. Completethe required documentation andassistingwith delivery to the field site asrequired.
• Pack store supplies and issuing them, as well as equipment, based on approved stock requests from teams. Ensure proper documentation and stock records aremaintainedfor all issuances.
• Issue stock to staff based onauthorizedstoresrequests to enable people to perform their operational duties asrequired.
• Be available at the beginning of the work period to help with the issue of stock and assets to teams. Ensuring all items issued are signed off andaccountedby the appropriate individuals.

Stores control and inspection  

• Maintain adequate stock of goods to fulfill the teams’ requirements and alert thePLC, LMin case of stock shortage on time.
• Carry out monthly stock checks, tidying stores, rotating stock,identifyingitems that are coming close to expiry or obsolete and making recommendations to thePLC.Support thePLCwith regular inspections and stock counts.
• Ensure that the store inventory data matches the monthly store report. Report any discrepancies in store inventory to thePLCandsuperiors’ level. 
• Ensure that allLogisticsstores, containersare well-maintained, clean, and organized at all times.
• Ensure that no un-authorized personnel enter the MAG store and the store is locked and secured when not in use by authorized personnel
• Beavailable at the end of the work period to receive back any assets,equipmentand unused stock into stores, ensuring documentation is signed and items accounted for by theappropriate individuals. Reporting any exceptions/ unusual problemsimmediatelyto thePLC and LM.
• Update store monthly inventory reports beforesubmittingto the PLC and LM

 

Assets control support  

• SupportPLCto ensure all equipment and assets are registered, tagged, and recorded accurately 
• Together withPLC, collect and issue asset and equipment to the related teams and complete the asset check-in and check-out documentation with the field teams at a monthly basis
• Be in charge ofupdating allteamsmonthly Equipment Stock cards, reporting them to the PLC if any issues, and uploading the digital records to the MAG SharePoint location.
• Ensure that all movements ofequipmentare reported to Log VTE for proper records
• On a yearly basis perform a full asset audit for the base togetherwith the Logs team inXiengkhouangand LM
• Support PLC and LM during the asset and equipment disposal process after getting the disposal approval.
• Ensure that equipment movements in and out of the base is appropriately planned and documented with proper paperwork process
• Ensure that all requests for repairs and replacements of equipment/detectors are logged, reported to Log VTE, properly documented/recorded and processed efficiently and on time. 
• Maintain all Logistics documentation, ensuring that Equipment Transfer Forms/Asset Handover forms loss and damage reports are collected from other teams, departments andsubmittedto the PLC and LM on time, and archive electronic versions intoSharePoint

Lease Management (when and where required) 

• Together withthePLO, support and prepare draft paperworkrelated to lease and rental agreements for PLC/LMreview, ensuring adequate housing and accommodation are provided for the provincial field teams.
• Follow up on lease and rental agreement status to ensure adequate housing is provided for teamsas well ascontinuously seek new potential landlords and survey new houses and propertieswhen and where needed.
• Support the PLC to update the Lease Tracker on a regular basisand update the landlords’ database at the provincial level for PLC review
• Support PLC in uploadinglease and rental documentation and archivingdigital versions on time and to a high standard, providing copies when requested.
• Follow up with related departments on relevant monthly rent payments.

 

Other duties: 

• Be able to cover some duties of PLO and PLC when absent (upon request)
• Support simple procurement transactions or working with local Suppliers to collect quotations as requested by the PLC in charge of procurement or during the PLC’s leave.
• Any other tasks as delegated by the PLC
• Respect MAG internal policies and requirements.

 

Requirements  

Essential Qualifications 

• College diploma certificate in related aspects (preferred Store control, Inventory, Logistics, Supply chain, Procurement or Business Administration / Management).
• Teamwork oriented  
• Be able to work independently 

 

Essential Experience 

• Experience in Logistics, store keeping/control or procurement will be an advantage
• Preferred driving license possession

Essential Skills and Knowledge 

• Be able to communicate in English (at least beginning level) 
• Computer literacy (Microsoft Word, Excel, Outlook andMTeamsarerequired)
• Attention to details
• Good planning,negotiationand organizational skills.
• Being proactive at work and willing attitude to learn new aspects
• Ability to work in a dynamic and busy environment

Essential Aptitude 

• High levelof honesty and integrity.
• Client orientation – works effectively well with other departments and relevant stakeholders
• Respect MAG internal policies and requirement

Terms and Conditions

MAG Lao PDR offers a professional work environment, a competitive monthly salary and benefits, and opportunities for training and promotion through our professional development policy.

Application procedure for the positions

Please apply through this link

https://forms.gle/5c6GR7u5gppgsBXE6

Any inquiries please contact 021 251 849/ 252 004.

The closing date for applications is 4.00pm, date: 21 Apr 2026.

Late applications will not be accepted. Only short-listed candidates will be contacted for interview.

 

As part of MAG’s commitment to safeguarding, this post is subject to background checks before an offer of employment is confirmed. MAG is committed to the principles of diversity, equity and inclusion and is an equal opportunities employer. If you think you would be suited to one of our roles, we would welcome your application regardless of your background. We strive to provide an inclusive and supportive working environment where all employees feel respected and supported in fulfilling their potential.

 

All aspects of employment and recruitment, whether this be as an initial hire or an internal promotion, will be based on merit, qualifications, competence, performance and organisational needs. MAG (or any party associated with MAG in the process of recruitment) does not charge a fee (or accept any gifts or favours) at any stage of the recruitment process (application, interview meeting, processing), if you have any concerns in this area these should be reported to safeguarding.la@maginternational.org