Job Purpose:  

 

The Provincial Logistics Coordinator (PLC) is responsible for logistics and procurement within the province and works with the Logistics team on tasks such as equipment maintenance, asset management, procurement, warehousing inventory and distribution, houses lease, goods transport, documentation and team management. Some travel is required to support provincial operations.

 

Due to the large number of teams in MAG Xiengkhouang, two PLCs will share responsibilities and supervise the provincial Logistics team to ensure smooth support for Operations and other departments. One PLC will handle procurement, supply chain, and contracting aspect and team management; while the other will be in charge of logistics, asset – equipment management, lease management, goods transportation and store inventory control. Both PLCs share staff management duties within their respective areas and can cover for each other when either is absent.

 

The PLC under recruitment will manage assets, store inventory, lease and transportation and team management duties, as well as provide backup for procurement when the other PLC is absent

 

Responsibilities: 

1. Team management  

• Line-manage the corresponding PLOs and PLAs.
• Complete annual appraisals and objectivesettingfor the corresponding PLOs and PLAs.
• Assistin building capacity and enhancing working skills for the provincial Logistics team.
• Ensure adequate training and support are provided to the provincial Logistics team.
• Ensure theprovincial Logisticsteam completes their workin a timely mannerand to a satisfactory standard.
• Ensure adequate duty coverage for PLOs and PLAs asrequired, for example during periods of annual leave or otherabsences andbe able to cover their duties when they are absent.

 

2. Asset management  

• Ensure that the MAG asset reports and the actual asset list are accurate at all times.
• Ensureall equipment and assets are registered,taggedand recorded accurately and kept up to date.
• Oversee and perform physical spot checks of asset management activities at theXiengkhouangbase.
• Maintain alllogisticsdocumentation, ensuring Equipment Transfer Forms and Asset Hand-over Forms are completed and archived on time. 
• Coordinate with the Logistics Manager (LM) on asset disposals and handovers in line with MAG procedures. 
• Ensure staffsignfor equipment and tools issued to them andmaintaina digital filing system.
• Ensureall requests for repairs and replacements are logged and processed efficiently.
• Arrange for the repair,servicing, or disposal of equipment asrequired. 
• Ensure all equipment and spares received are logged with a‘Goods Received Note.’
• Ensure provincial asset-related paperwork and asset reports (including monthly detector reports) are up to dateon a monthly basisand filed digitally in theappropriate SharePointlocations.
• Update the LM about outstanding asset-related issues, including but not limited to Asset Damage and Loss reports. 
• Be the key staff member supporting the LM and superiors in implementing the new asset management system.

 

3. Store inventory management and Transportation 

• Ensure that good storage practices are properly followed.
• Collaborate with the PLOs and PLAs to ensure that all logistics stores and containers arewell-maintained,cleanand organizedat all times.
• Assist the PLOs and PLAs in receivingandpackingall materials,consumablesand equipment in the provincial stores.
• Assist the PLOs and PLAs in issuing consumables and equipment from stores upon receipt of approved stock requests, and ensure all issues are accounted for in stock records.
• Ensure themaintenance and repair of materials and equipment are done in a timely manner.
• Ensure adequate minimum stock levels for field requirements.
• Be the key lead in planning stock resupply for the bulk-ordering process.
• Check monthly stock reports with PLOs and PLAs and ensure both physical checks and reported data match correctly each month.
• Ensureinventorypaperwork is standardized and up to date.
• Reportimmediatelyto the line manager if there are any discrepancies in store inventory.
• Alert the line manager about over-consumption of supplies or consumables and proposeappropriate recommendationswhen needed.
• Upon request, provide a list of materials,equipmentand spares required by the teams.
• Contribute to updating the Standard Kit List whenrequired.
• Be the key staff member supporting the Logs Manager in implementing the new inventory management system.
• Always seek reliable transportation methods and local transport providers to ensure the bestoptionisappliedand goods are transported in the most secure,timelyand efficient manner.
• Coordinate with the Logistics team in Vientiane and Khammouaneregardinggoods transport and delivery, ensuring an effectivetransportapproach ismaintained.

 

4. Lease contracting duties and procurement 

• Understand and applyorganizations’guideline,finance policies, procurementproceduresand other related policies into the leasecontracting process.
• Monitor and report on landlords’ and house owners’ performance,identifyingcurrent and potential issues or inefficienciesto report to the line manager. 
• Ensure transparent and open relationships with landlordsand house owners
• Be the key lead for lease contracts and related transactions inXiengkhouang, in close coordination with relevant departments.
• Follow up on lease and rental agreement status to ensure adequate housing is provided for teamsas well ascontinuously seek new potential landlords and survey new houses and propertieswhen and where needed. 
• Assistwith lease contracts, renewals ormodificationpaperwork andreport if any issuesto the line manager.
• Maintain lease and rental documentation and archive digital versions on time and to a high standard, providing copies when requested.
• Monitor and update the provincial Lease Tracker on a weekly and monthly basis, ensuring proper tracking of house rental expiries and renewals.
• Maintain the landlords’ database accurately at the provincial level and liaise with the Vientiane Logistics team for landlords’CreditSafechecks.

Procurement covering duties

• Be able tocover forother PLCinpurchasingmaterials and equipmentduties whenrequested (during absence/leave), ensuring the processcomplies withlogisticsand procurement policies.
• Support the Vientiane procurement team in preparing Preferred Supplier Agreements (PSAs) for provincial purchase requirements or other procurement tasks when requested.

 

5. Coordination with other departments 

• Work with senior Operations/Technical managers and other department heads to ensure correct specifications andgoodsquality requirements are met.
• Collaborate with Operations senior managers and other departments to ensure adequate goods are available for the team’s requests and needs.
• Ensure Ops teams and other departments are equipped with all equipment,consumbalesand itemsrequiredfor deployment and working circle requirements on time.
• Work closely with Operations senior managers and other departments to ensure theLogisticsteam providesstrong supportand cooperation to operations and office functions, and to understandfuture plansand their impact on Logistics activities.
• Represent the Logistics team at monthly meetings or other required coordination meetings with provincial departments.
• Follow up with the Finance team to ensure on-time payment for repair and service transactions,transportationand lease/rental agreement expensesetc,
• Support other departments when and whererequired.

 

6. Reporting and others  

• Report to the line manager on a regularbasisthe progress on provincial Logistics-related transactions, including assets, inventory, lease, goodstransportationandothersrelated.  
• Ensure all types oflogisticsreports from the provincial Logistics team are up to date,accurateand complete beforesubmittingthem to the Logistics Manager.
• Report any concerns or any suspected misconduct to the line manager or related departments
• Update leasesstatus andother related tasks progress to the line manager on a weekly basis
• Undertake QC assessment together with PLOs/PLAs upon goods receipt to make sure the goodsreceivedin correct standards as per requirements 
• Participate actively in the monthly inventory check and asset check process (when requested).
• Perform any other tasks as delegated by the line manager.

General  

• MAG has an operational cycle of a 22/23days working period followed by a 7-day stand down period. 
• The Provincial Logistics Coordinator may occasionallybe requiredto work during the stand down period 
• withtimetaken in offin lieuata later date, with the prior agreement of the LM. The standard working hours will typically be from 8 am to 4 pm each day, including weekends.

 

Requirements  

Essential Qualifications 

• At least a University Certificate or B.A degree in related fields (Logistics, Business Administration, Supply Chain, Procurement, Shipping or Transport management…)
• Teamwork oriented  
• Be able to work independently with multiple tasks requirement

Essential Experience 

• At least one year of coordination experience inlogistics, supply chain, transportation, or shipping, preferably with an understanding of the INGO sector.
• At least one year of supervision or team management experience.
• Knowledgeorexpertise in online management systems related toassetand store inventory will be considered an advantage.
• Possession of a valid driving license is preferred.

Essential Skills  

• Good spoken and written English language skills; fluent communication in English.
• Computer literacy (Microsoft Word, Excel, Outlook, Teams, PowerPoint).
• Strong communicationand negotiation skills.
• Good planning, problem-solving,coordinationand organization skills
• Interpersonalskills, teamsupervisionand motivation skills.
• High attention to details
• Effective time management 
• Positive can-do attitude and willingness to learn new aspects and adapt to changes.
• Critical thinking skills (considered an advantage).
• Proactive approach totasksurgency and deadlines.
• Ability to work in a dynamic, fast-paced environment, occasionally facing tight deadlines and unforeseen scenarios.

Essential Aptitude 

• High levelof honesty and integrity
• Client orientation – works effectively well with other departments, suppliers/landlords and stakeholders
• Respect MAG internal policies andrequirement.

Terms and Conditions 

MAG Lao PDR offers a professional work environment, a competitive monthly salary and benefits, and opportunities for training and promotion through our professional development policy.

Application procedure for the positions

Please apply through this link

https://forms.gle/VFSKwQReQgdR96S29

Any inquiries please contact 021 251 849/ 252 004.

The closing date for applications is 4.00pm, date: 21st Apr 2026.

Late applications will not be accepted. Only short-listed candidates will be contacted for interview.

 

As part of MAG’s commitment to safeguarding, this post is subject to background checks before an offer of employment is confirmed. MAG is committed to the principles of diversity, equity and inclusion and is an equal opportunities employer. If you think you would be suited to one of our roles, we would welcome your application regardless of your background. We strive to provide an inclusive and supportive working environment where all employees feel respected and supported in fulfilling their potential.

 

All aspects of employment and recruitment, whether this be as an initial hire or an internal promotion, will be based on merit, qualifications, competence, performance and organisational needs. MAG (or any party associated with MAG in the process of recruitment) does not charge a fee (or accept any gifts or favours) at any stage of the recruitment process (application, interview meeting, processing), if you have any concerns in this area these should be reported to safeguarding.la@maginternational.org